Decision - Estate Management

Brighton and Hove Cabinet Decided 18 Jul 2024 · effective 27 Jul 2024 approved Key decision GET /api/coverage

Decision maker

Cabinet

Report author

Jessica Hamilton

Published

19 Jul 2024

Reference

7260

As published

the council's own words, unedited

This report sets out options for the management of the council's Estate Management service for the commercial and agricultural property portfolios.

1) Cabinet agrees to the retendering of the Estate Management Services for the Commercial and Agricultural portfolios for a five year period with options for up to two year extensions. 2) Cabinet delegates authority to the Corporate Director City Services, in consultation with the Cabinet Member Finance and City Regeneration to: (a) Award the five year contracts for the Commercial and Agricultural portfolios following the recommendations of the working group evaluation panel and the results of the tendering processes; and (b) Approve extensions of up to two years to the contracts if required dependent upon performance.

Parsed from the document

gpt-5.6-luna-2026-07-09 · 4474/1079 tokens · 8920ms · parsed 9 Sep 2026 15:28

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

The council’s existing estate management contracts for its commercial and agricultural property portfolios expire at the end of March 2025. The report recommends retendering both services for five years, with an option to extend for up to two years, because outsourcing is considered better value and less costly than bringing the services in-house.

Recommendation

Retender the Estate Management Service for the Commercial and Agricultural portfolios for five years, with an option for up to a two-year extension, and delegate authority to the Corporate Director City Services, in consultation with the Cabinet Member, to award the contract and approve any extension.

Financial impact

Existing budgets are expected to cover the annual fees following retendering. Bringing the service in-house is estimated to cost approximately £100,000 more than the 2023/24 Estate Management Service expenditure, excluding additional external professional services.

Ward affected

city-wide

Decision maker

Cabinet

Date in document

18 Jul 2024

Stakeholders named

parsed

Brighton & Hove City CouncilCommercial Portfolio tenants and local businessesAgricultural Portfolio tenants and farmersCouncil staff affected by potential TUPE transfersAvison YoungSavillsThe Downland Advisory Panel

Next steps

parsed

Establish a working group to review and update the contract specifications and evaluation criteria and manage the procurement.
Commence a restricted tender process for the Commercial and Agricultural portfolios.
Evaluate tenders using a 60% price and 40% quality weighting, including social value and sustainability criteria.
Award the contracts following the working group evaluation panel’s recommendations and the tender results.
Consider an extension of up to two years based on contract performance.

Precedents

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