Decision - Microsoft licence renewal

Brighton and Hove Cabinet Decided 23 Jan 2025 · effective 1 Feb 2025 approved Key decision GET /api/coverage

Decision maker

Cabinet

Report author

Dan Snowdon

Published

24 Jan 2025

Reference

7366

As published

the council's own words, unedited

This report seeks approval for the procurement process of renewing Microsoft licence agreement and provide delegated authority to Chief Finance Officer to award.

1) Cabinet delegates authority to the Interim Corporate Director, City Operations to take all necessary steps to use the NHS Digital Workplace Solutions Framework to procure a Licence Solution Partner (LSP) for the Council. 2) Cabinet delegates authority to the Interim Corporate Director, City Operations to Award a contract to the successful Licence Solution Partner (LSP) to provide the Council with three Microsoft Enterprise Licence Agreements for a term of 3 years with an estimated total value of up to £4,000,000.00

Parsed from the document

gpt-5.6-luna-2026-07-09 · 3623/1465 tokens · 11476ms · parsed 9 Sep 2026 15:22

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

The report seeks approval to procure a new Licence Solution Partner to provide three Microsoft Enterprise Licence Agreements for the council. It recommends using the NHS Digital Workplace Solutions Framework for a three-year contract, with an estimated value of up to £4 million.

Recommendation

Delegate authority to the Interim Corporate Director, City Operations to use the NHS Digital Workplace Solutions Framework to procure a Licence Solution Partner and award that partner a three-year contract to provide three Microsoft Enterprise Licence Agreements, with an estimated total value of up to £4,000,000.

Financial impact

Three-year Microsoft licence contract estimated at up to £4,000,000, with an annual cost stated as £1.250 million; annual licence costs are already included in the IT & Digital revenue budget.

Decision maker

Cabinet

Date in document

16 Jan 2025

Stakeholders named

parsed

Brighton & Hove City CouncilCouncil staff and internal usersOrbis partner authoritiesMicrosoft licence usersPotential Licence Solution Partners

Next steps

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Use the NHS Digital Workplace Solutions Framework to procure a Licence Solution Partner.
Run a framework mini-competition among eligible suppliers.
Award the successful Licence Solution Partner a three-year contract for three Microsoft Enterprise Licence Agreements.
Report any updates to renewal costs to Cabinet through the Targeted Budget Management process.

Precedents

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