Decision - Corporate Financial & HR Systems

Brighton and Hove Policy & Resources Committee Decided 24 Mar 2022 for determination GET /api/coverage

Decision maker

Policy & Resources Committee

Report author

Jane Strudwick

Published

24 Mar 2022

Reference

6573

As published

the council's own words, unedited

The report requests approval for the continuation of the Council procuring its Financial system from Civica UK Ltd its HR and payroll systems from MHR for sufficient timeframes to allow the outcome of the corporate systems review to conclude and the recommendations to be explored. It also requests approval for contract procurement.

RESOLVED: That the Committee – (i) Approved the award of a contract via a compliant framework for the continued support and maintenance of the financial system to Civica UK Ltd for an initial term of 3 years with an option to extend for up to 2 periods of 12 months, and grants delegated authority to the Executive Director, Governance, People & Resources to authorise those extensions if required; (ii) Approved the award of a contract via a compliant framework to Softcat, with MHR acting as their approved sub-contractor for the continued support and maintenance of the HR and payroll system for a term of 3 years.

Parsed from the document

gpt-5.6-luna-2026-07-09 · 5605/2091 tokens · 13539ms · parsed 9 Sep 2026 11:41

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

The report proposed extending the council’s financial and HR/payroll system arrangements while it reviews its longer-term corporate systems strategy. It recommended contracts with Civica UK Ltd for the financial system and Softcat, working with MHR, for the HR and payroll system.

Recommendation

Approve a three-year contract with Civica UK Ltd for continued financial system support and maintenance, with an option to extend for two further 12-month periods, and approve a three-year contract with Softcat for HR and payroll system support and maintenance, with MHR as its approved subcontractor.

Financial impact

Civica contract total of £995,050 and MHR solution total of £607,238. The increase in licence fees is £0.034m per annum from 2022/23, with additional one-off costs totalling £0.281m.

Ward affected

city-wide

Decision maker

Policy & Resources Committee

Date in document

24 Mar 2022

Stakeholders named

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Brighton & Hove City Councillocal authority schools in the cityexternal organisations purchasing managed services from the councilBusiness OperationsIT&D serviceHR and Organisational Development service

Next steps

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Enter into the approved framework contracts with Civica UK Ltd and Softcat.
Continue the financial and HR/payroll system support and maintenance arrangements for three years.
Complete the strategic options appraisal and outline business case for the future corporate systems strategy.
Consider potential replacement systems and any procurement and implementation required within the three-year period.
Assess options for extending the Tribepad contract and align it with the wider corporate systems review.

Precedents

not built

"Decided elsewhere" is not built Finding the same decision in other councils needs semantic matching over decision text, which is part of the search rewrite. Until then, the council's own decisions list is the way through.