Decision - Procurement of Electoral Registration and Returning Officer Printing Services

Brighton and Hove Policy & Resources Committee Decided 12 May 2022 approved GET /api/coverage

Decision maker

Policy & Resources Committee

Report author

—

Published

12 May 2022

Reference

6599

As published

the council's own words, unedited

RESOLVED: That the Committee – (i) Agreed to the procurement of an ERO and RO printing services contract for an initial term of two years and up to two years additional extension; (ii) Delegated authority to the Executive Director for Governance, People & Resources to: 1. Carry out the procurement of the contract referred to in 2.1 including the award of the contract; and 2. Grant the optional extensions to the contract referred to in 2.1 -should they consider it appropriate at the relevant time.

Parsed from the document

gpt-5.6-luna-2026-07-09 · 2576/1122 tokens · 8629ms · parsed 9 Sep 2026 11:49

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

Brighton & Hove City Council proposed procuring a printing, fulfilment and mailing contract for statutory electoral registration and election-related correspondence. The contract would run for an initial two years, with the option of extending it by up to two additional years, and would replace the existing arrangement with Civica Election Services.

Recommendation

Approve procurement of an Electoral Registration Officer and Returning Officer printing services contract for an initial two-year term with up to two additional years of extensions, and delegate authority to the Executive Director for Governance, People & Resources to procure and award the contract and grant any extensions.

Financial impact

Approximately £100,000 annual spend in the first year, including approximately £77,000 for postage; the contract could exceed £500,000 over its term due to postage cost increases.

Ward affected

city-wide

Decision maker

Policy & Resources Committee

Date in document

12 May 2022

Stakeholders named

parsed

Brighton & Hove City CouncilElectoral Registration OfficerReturning Officerhouseholds and electorsCivica Election ServicesEfficiency East Midlands (EEM)GOV.UK’s Notify serviceRoyal Mail

Next steps

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Research alternative routes to market and identify the best-value procurement route.
Procure and award the Electoral Registration Officer and Returning Officer printing services contract.
Put in place a one-year contract with Civica Election Services, including a break clause, to allow the procurement to be completed.
Consider optional contract extensions of up to two additional years if appropriate.

Precedents

not built

"Decided elsewhere" is not built Finding the same decision in other councils needs semantic matching over decision text, which is part of the search rewrite. Until then, the council's own decisions list is the way through.