Decision - Learning Management System Replacement

Brighton and Hove Policy & Resources Committee Decided 6 Oct 2022 for determination GET /api/coverage

Decision maker

Policy & Resources Committee

Report author

Amy Newnham

Published

6 Oct 2022

Reference

6729

As published

the council's own words, unedited

Information report on use of officer urgency powers to procure and fund a learning management system

RESOLVED: That the Committee – (i) Noted the decision taken under Officer urgency powers (as set out in the report and the offer decision record in the Appendix) to: · procure and implement a replacement LMS , including the provision of interim systems and processes and; · approve expenditure as detailed in the part II report over 3 years for the purchase, implementation and licensing of the replacement LMS to be met from a combination of revenue commitment, borrowing (capital financing) and/or addition to the Modernisation Fund subject to the final split of costs between capital and revenue; (ii) Noted the intention to integrate our learning management system into a fully integrated HR, recruitment, payroll and finance system (which was approved at P&R committee in July 2022) from 2025 onwards.

Parsed from the document

gpt-5.6-luna-2026-07-09 · 3505/1162 tokens · 8650ms · parsed 9 Sep 2026 11:41

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

WebBased, the Council’s Learning Management System provider, went into liquidation in September 2022, requiring urgent action to maintain learning, induction and compliance training. Members were asked to note the use of officer urgency powers to procure and implement a replacement LMS, with Learning Pool identified as the preferred supplier.

Outcome

approved

Recommendation

Members should note the decision taken under Officer urgency powers to procure and implement a replacement LMS, including interim systems and processes, and approve expenditure over three years for its purchase, implementation and licensing. Members should also note the intention to integrate the LMS into a fully integrated HR, recruitment, payroll and finance system from 2025 onwards.

Financial impact

Expenditure over three years for the purchase, implementation and licensing of the replacement LMS; the detailed amount was contained in the commercially sensitive part II report and was not stated.

Ward affected

city-wide

Decision maker

Policy & Resources Committee

Date in document

6 Oct 2022

Stakeholders named

parsed

Brighton & Hove City Council staffcare providersthird sector organisationsschoolspartner organisationsLearning & Organisational Development teamIT and procurement colleagues

Next steps

parsed

Proceed with rapid procurement and implementation of a replacement LMS using officer urgency powers.
Continue interim systems and processes to maintain learning provision during implementation.
Determine the final split between capital and revenue costs and make the required budget commitments.
Continue consulting relevant stakeholders about business continuity and the long-term LMS requirements.
Explore integration of LMS functionality into the Council’s fully integrated HR, recruitment, payroll and finance system from 2025 onwards.

Precedents

not built

"Decided elsewhere" is not built Finding the same decision in other councils needs semantic matching over decision text, which is part of the search rewrite. Until then, the council's own decisions list is the way through.