Decision - Hollingdean Depot Office Accommodation Project

Brighton and Hove Policy & Resources Committee Decided 16 Mar 2023 approved GET /api/coverage

Decision maker

Policy & Resources Committee

Report author

Francesca Hodgson

Published

16 Mar 2023

Reference

6916

As published

the council's own words, unedited

RESOLVED : That the Committee – (i) Agreed to the removal of the old operations building and associated structures and replace with a new two-story office block to accommodate the teams at the Hollingdean Depot, currently in portacabins. (ii) Agreed to transfer the £ 1.000m capital budget previously allocated for the Hollingdean Depot Site Surface works to fund the additional costs for the works in recommendation 2.1 and for this sum be incorporated into the Council's Capital Investment Programme for 2023/24. (iii) Granted delegated authority to the Executive Director Economy, Environment & Culture to take all steps necessary to progress with the Hollingdean Depot Accommodation Project.

Parsed from the document

gpt-5.6-luna-2026-07-09 · 6330/998 tokens · 8430ms · parsed 9 Sep 2026 11:56

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

The business case recommends replacing the existing Hollingdean Depot office accommodation with a modular building, after asbestos was detected and the current portacabins were found to be unsuitable. The preferred option is estimated to cost £2.95 million, requiring approximately £950,000 of additional funding beyond the £2 million already allocated.

Recommendation

Proceed with a modular building to replace the existing office accommodation, using a framework procurement route such as the crown commercial framework or Fusion21, subject to securing additional funding and completing the required procurement, planning and governance approvals.

Financial impact

Estimated total project cost of £2.95 million, comprising £2 million approved capital funding and approximately £950,000 additional funding required. Estimated borrowing interest and capital costs are £60,000 per annum over 25 years; projected portacabin rent savings total £14,560 over years 3 and 4.

Ward affected

city-wide

Date in document

18 Oct 2022

Stakeholders named

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Hollingdean Depot staffFleet teamCity parks teamTrade unionsResidents affected by staff parking and possible service disruptionFinanceProcurementProperty & DesignPremisesIT&DHuman Resources & Organisational Development

Next steps

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Complete and review the feasibility study.
Secure additional funding through corporate borrowing approved by Policy and Resources Committee or unsupported borrowing funded from service budgets.
Relocate the comms room and complete the associated re-cabling and IT fit-out.
Procure demolition separately from the modular building contract.
Tender the modular building through an approved framework and appoint a main contractor.
Submit a planning application and confirm compliance with building regulations.
Complete the Equalities Impact Assessment and Data Privacy Impact Assessment.
Complete the project by Spring 2024 and move staff into the new building during Summer 2024.

Precedents

not built

"Decided elsewhere" is not built Finding the same decision in other councils needs semantic matching over decision text, which is part of the search rewrite. Until then, the council's own decisions list is the way through.