Decision - Housing Repairs and Maintenance – Procurement of Materials Supply Chain

Brighton and Hove Housing Committee Decided 15 Mar 2023 for determination GET /api/coverage

Decision maker

Housing Committee

Report author

Laura Turner

Published

16 Mar 2023

Reference

6892

As published

the council's own words, unedited

RESOLVED: That Housing Committee delegates authority to the Executive Director of Housing, Neighbourhoods and Communities to: 2.1 Take all steps necessary to procure and award a contract for the materials supply chain for the Housing Repairs & Maintenance Service, with a contract term of 5 years. 2.2 To approve an extension to the contract referred to in 2.1 above for a period of up to 5 years following the initial 5 year term, subject to satisfactory performance.

Parsed from the document

gpt-5.6-luna-2026-07-09 · 4108/912 tokens · 8175ms · parsed 9 Sep 2026 11:55

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

The existing materials supply arrangements delivered under a contract with Mears end on 31 March 2025. The committee was asked to approve procurement of a single organisation to broker and manage materials for the Housing Repairs and Maintenance Service, with local outlets and sustainability and social value requirements.

Recommendation

Delegate authority to the Executive Director of Housing, Neighbourhoods and Communities to procure and award a materials supply chain contract for an initial five-year term, and to approve an extension of up to five further years subject to satisfactory performance.

Financial impact

The current 2022/23 repairs materials revenue budget is £1.877 million, with forecast spend of £1.745 million and an estimated underspend of £0.132 million. The 2023/24 budget increases to £2.065 million, with an additional one-off £0.140 million for independent industry advice.

Ward affected

city-wide

Decision maker

Housing Committee

Date in document

15 Mar 2023

Stakeholders named

parsed

Housing Repairs and Maintenance ServiceCouncil housing residents and tenantslocal suppliers and contractorslocal economy and communitysocial landlords

Next steps

parsed

Procure and award the materials supply chain contract.
Use a single organisation as broker and supply chain manager, subject to the procurement outcome.
Consider a contract extension of up to five years after the initial five-year term, subject to satisfactory performance.
Develop and implement the ordering, payment and collection processes alongside the new repairs IT or works management system.
Include sustainability, social value, community wealth building, equality and local supply chain requirements in the procurement and contract management.

Precedents

not built

"Decided elsewhere" is not built Finding the same decision in other councils needs semantic matching over decision text, which is part of the search rewrite. Until then, the council's own decisions list is the way through.