Decision - Procurement of Waste Contractors for Housing Repairs & Maintenance and Tenancy Services

Brighton and Hove Housing & New Homes Committee Decided 15 Nov 2023 approved GET /api/coverage

Decision maker

Housing & New Homes Committee

Report author

Grant Ritchie

Published

16 Nov 2023

Reference

7081

As published

the council's own words, unedited

RESOLVED: That Housing Committee grants delegated authority to the Executive Director of Housing, Neighbourhoods and Communities to: 2.1 Procure and award waste management contract/s for the provision of collection and disposal of waste from the three separate service areas within the Housing Management service, Repairs & Maintenance, Estates and Tenancy Sustainment, with an initial term of three years with the option to extend for up to a further two years; 2.2 Grant the optional extension of the contract referred to in 2.1 subject to satisfactory performance of the contractor.

Parsed from the document

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Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

The report proposed replacing separate waste collection and disposal arrangements for Housing Repairs & Maintenance, Housing Estates and Tenancy Sustainment with new waste management contracts. The proposed contracts would run for three years, with an option to extend for up to two further years, and would cover waste collection, disposal, recycling and specialist services including bio-hazardous waste removal.

Recommendation

Grant delegated authority to the Executive Director of Housing, Neighbourhoods and Communities to procure and award waste management contracts for the three Housing Management service areas, with an initial three-year term and an option to extend for up to two further years subject to satisfactory contractor performance.

Financial impact

Approximately £400,000 annual spend across the three service areas, funded from the Housing Revenue Account revenue budget; tender prices may have implications if substantially different from the 2024/25 provision.

Ward affected

city-wide

Decision maker

Housing & New Homes Committee

Date in document

15 Nov 2023

Stakeholders named

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Housing Repairs & Maintenance serviceHousing Estates serviceTenancy Sustainment serviceHousing Management serviceCouncil tenants and residentsHighly vulnerable residentsLocal waste organisations and contractorsHealth & Adult Social Care servicesLocal community organisations, community projects and charities

Next steps

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Procure and award the waste management contract or contracts.
Replace the existing waivers and spot purchase arrangements, which end on 31 March 2024.
Include sustainability, equality, social value, innovation and service performance requirements in the procurement process.
Monitor contractor performance through formal monthly contract meetings.
Consider extending the contract for up to two further years subject to satisfactory performance.

Precedents

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