Decision - Collaborative Procurement of Hard Facilities Management Contracts - planned building maintenance

Brighton and Hove Strategy, Finance & City Regeneration Committee Decided 5 Oct 2023 for determination GET /api/coverage

Decision maker

Strategy, Finance & City Regeneration Committee

Report author

Martin Hilson

Published

5 Oct 2023

Reference

7032

As published

the council's own words, unedited

RESOLVED: That the Committee granted delegated authority to the Executive Director of Economy, Environment & Culture to procure a planned maintenance work framework agreement as detailed in Appendix 1 and to let call-off contracts for works in accordance with that framework agreement. Call off contracts shall be awarded via mini competition under the framework agreement for a duration of up to four years subject to satisfactory performance. Paragraph 3.1.5 sets out the approximate spends for the two sovereign authorities.

Parsed from the document

gpt-5.6-luna-2026-07-09 · 4746/1089 tokens · 9005ms · parsed 9 Sep 2026 12:09

Everything below was read out of a PDF by a model It is useful and it is not authoritative. The document it came from is linked in the rail, and where the two disagree the document is right.

The committee was asked to approve a joint procurement exercise with East Sussex County Council for a planned maintenance framework covering council buildings and other assets, excluding council housing and highways. The framework will run for up to four years, with works awarded through mini-competitions and an emphasis on value for money, local SMEs and social value.

Outcome

approved

Recommendation

Grant delegated authority to the Executive Director of Economy, Environment & Culture to procure the planned maintenance work framework agreement and let call-off contracts through mini-competition for up to four years, subject to satisfactory performance.

Financial impact

Approximately £15 million annual spend across Brighton & Hove City Council and East Sussex County Council, with Brighton & Hove City Council contributing just over 50%. The appendix gives estimated annual expenditure of approximately £8,178,722 for the listed lots.

Ward affected

city-wide

Decision maker

Strategy, Finance & City Regeneration Committee

Date in document

5 Oct 2023

Stakeholders named

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Brighton & Hove City CouncilEast Sussex County Councillocal SMEsexternal contractorscouncil property users and service clientslocal residents and communities

Next steps

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Undertake market engagement, including issuing a Prior Information Notice.
Publish the FTS contract notice on 13 October 2023.
Invite and assess selection questionnaire applications and invitations to tender.
Obtain award and gateway approvals in July 2024.
Sign the framework contract by 30 August 2024 and commence it on 1 September 2024.

Precedents

not built

"Decided elsewhere" is not built Finding the same decision in other councils needs semantic matching over decision text, which is part of the search rewrite. Until then, the council's own decisions list is the way through.